Global Resource Planning and Project Manager

Posted 4 months ago

Key responsibilities

  • Drive the R&D Projects Resource Planning process
  • Work with Line Function Managers, Global Program Heads, Global Project Leaders, and Project Team Members to identify and assemble resources needs on R&D Projects
  • Liaise with Line Function Managers and Human Resource department to maintain up-to-date resource capacity database
  • Responsible for the company timesheet process (Orotimesheet) and reporting
  • Build and delivers strategic capacity planning reports for different stakeholders such as but not limited to: PMO, Line Function Managers, Leadership Team and Project Teams
  • Proactively identify resource bottlenecks and raises alerts
  • Ensure data consistency and resolve issues with the Team Member and/or the Line Function Heads • Establishes and maintains a company validated Resource Planning process guidelines
  • Identify- and propose improvement on the Resource Planning process, tools, and reporting
  • Liaise with the Global Project Leaders or Global Project Managers to ensure adequate resources allocations in MS Project plans and maintain up to date the Resource Planning Portal and Enterprise MS Project Resource Sheets
  • Support further resources tool development as needed. E.g, nominative resources planning and development of a resources template Masterfile to be used as a reference. PMO activities
  • Work closely with the Global Program Head(s) and Global Project leaders (GPLs) to support with the strategy implementation and operational execution of the program including planning, execution, and out-licensing activities coordination. Report on projects progress and deliverables
  • Prepare and manage the effective coordination and facilitation of cross-functional team meetings from a program management perspective. Ensure team meetings have prepared agendas, allocate adequate time for presenters to prepare, and complete timely composition and issuance of meeting summaries/minutes
  • Develop and manage global, integrated cross-functional plans by:
    • Identifying key deliverables for each function
    • Understanding and outlining inter-dependencies
    • Ensuring cross-functional alignment and accountability
    • Coordinating project level budget/forecasting and managing project procurement activities
    • Monitoring progress and adherence to timelines o Identifying project risk and issues and facilitating resolution
    • Supporting the project resource planning to assure that adequate resources are allocated to the program
  • Actively establish and maintain a close partnership with the Clinical Study teams and program extended teams to ensure alignment and overall program execution
  • Assure that functional deliverables are completed on time, on budget and according to quality standards; you take a hands-on approach if required to support the various teams
  • Prepare and present monthly reporting to team and stakeholders to show progress, results; anticipate risks and provide recommendations and solutions • Maintain a documentation and tracker on program changes and decisions impacting the program execution are assessed in regard to timelines, budgets, resources and documentation of endorsed changes & decisions by relevant Management Committees
  • Keep and maintain the program’s strategy and scope documentation
  • Manage the Integrated Program Plan and support the risk assessment process
  • Play an active role in driving process improvement & best practices on the program and in developing Project Management tools, templates, processes
  • Coordinate, elaborate and consolidate the writing of monthly, quarterly or annual reports of multi-projects progress and portfolio views, according to PMO good practice
  • Coordinate, elaborate and consolidate the writing of quarterly or annual financial reports of projects and portfolio views, according to PMO good practice
  • Actively contribute to promote the values of project management within the company, while maintaining a general information platform on PMO activities; • Support the PMO management in their administrative tasks, as well administrative tasks of one or more Global Project Leader where appropriate

Your profile

  • Master or PhD Degree in sciences (Pharmaceuticals, Biology, Chemistry…)
    • At least 5 years of multi-disciplinary experience in pharma or biotech drug development
    • At least 3 years of experience in Project Management of a cross-functional pharma drug development Project, with hands-on project management skills, including in planning activities, resources, and budgets
    • Proven experience of at least 2 years in Project and/or Resource planning, ideally in early clinical development program, or within in pharma or medical devices disciplinary
    • Knowledge of resources planning tools and ideally familial with resources planning tools set up and resources algorithms development
    • PMP or equivalent certification is an asset
    • Ability to work under pressure and deliver quality outputs with tight deadlines, anticipate and troubleshoot problems
    • Strong communication skills, being diplomatic, but also truly listening to all stakeholders
    • Able to handle multiple responsibilities simultaneously on short notice and meet requirements in a fast-paced, high-expectation environments • Team player with an open mind, able to constructively accept feed-back and suggestions for improvement
    • Excellent command in English, German and/or French are an asset

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